ARTICLE I: - Name.
Section 1: The name of the body shall be the New Hampshire Library Trustees Association (NHLTA).
ARTICLE II: - Aims and Objectives.
Section 1: The aims and objectives of this association shall be to promote and develop Better library services in New Hampshire, to present educational opportunities to New Hampshire trustees, and to promote a forum to exchange ideas and experiences among library Boards of trustees.
ARTICLE III: - Officers and Duties.
Section 1: The Officers shall be President, Vice president, Secretary, and Treasurer.
Section 2: The Officers shall be elected at the annual meeting for two-year terms. The President and Secretary shall be elected in odd-numbered years. The Vice President and Treasurer shall be elected in even-numbered years. Officers shall serve not more than three (3) consecutive terms in the same office.
Section 3: The President shall preside at all Board and Membership meetings.
The President shall appoint all Chairs of standing committees, and those appointed Chairs shall select their committee members. This does not apply to the Nominating Committee. The President shall appoint representatives to other organizations, as needed.
The President shall serve as liaison for legislative action to the Commissioner of the Department of Cultural resources, and shall be an ex-officio member of all NHLTA committees, except the Nominating Committee.
Section 4: The Vice President shall serve in the absence of the President, and perform any other duties, as needed.
Section 5: The Secretary shall keep records of all regular and special Board and Membership meetings as requested, handle all general association correspondence, send notice for meetings, and provide minutes of all meetings to the Board Members at least five (5) business days prior to the next scheduled meeting. The Secretary shall perform other duties, as needed.
Section 6: The Treasurer shall serve as chief financial officer of the association, prepare an annual budget with the Finance Committee for approval by the Board, have custody of all association funds and securities, and keep full and accurate accounts of all monies received and expended for the use of the Association. The Treasurer shall perform other duties, as needed.
All funds shall be deposited to the account of the New Hampshire Library Association in a bank or ban designated by the Board, and shall be a second signature on all accounts.
The Treasurer shall make a report at every meeting of the Board, at the annual membership meeting, or when called upon by the President.
An audit shall be conducted at the close of the fiscal year, and when there is a change in the Office of Treasurer.
Section 7: The Immediate Past President shall serve as a voting member of the Board and the Executive Committee, until he or she is replaced by a new Immediate Past President.
ARTICLE IV: - Board of Directors.
Section 1: The Board shall consist of the officers, the Immediate Past President and Eight (8) other Directors. The Board shall meet on a regular basis, as determined by the Board.
Section 2: The Directors shall be elected for rotating terms of two (2) years and no Director may serve more than four (4) consecutive terms.
Section 3: Vacancies among the Board, except for office of the President, shall be filled by appointment of the Board, until the next regular election.
Section 4: All members of the Board shall be dues-paying members of NHLTA.
Section 5: Each Area Library Forum/ Co-op may appoint a non-voting liaison to the Board.
Section 6: The State Librarian shall appoint a non-voting liaison to the Board.
Section 7: The Board shall have the final responsibility for carrying out the aims and objectives of the Association.
Section 8: Seven (7) elected members of the Board shall constitute a quorum at any regular or special meeting of the Board.
Section 9: A special meeting of the Board may be called at any time by the President or seven (7) members of the Board, provided notice has been sent to Board members at least five (5) business days in advance.
Section 10: A Board Member who has three (3) unexcused absences from regular meetings of the Board, within any twelve-month (12 month) period, shall automatically be deemed to have submitted a resignation to the Board. The Secretary shall inform this member by registered mail.
Section 11: Any Board member may be removed from the Board, in accordance with the disciplinary procedure in The Standard Code of Parliamentary Procedure by Alice Sturgis.
ARTICLE V: - Committees of the Board of Directors.
Section 1: Standing Committees shall consist of Executive, Communications, Education, Finance, Membership, Nominating, Public Relations/Marketing. The Chairs of standing committees, appointed by the President, shall consist of members of the Board. Committees may seek advisory assistance, as needed, from the membership or other identified experts.
Section 2: Areas of responsibility shall include, but are not limited to:
A: Executive, consisting of the four officers and the Immediate Past President shall be the administrative body of the Board, with the Final responsibility for execution of the policies of the Board. It selects the annual award recipients and with such additional members that the President appoints, plans the annual conference.
B: The responsibilities and job descriptions of the Communication, Education, Finance, Membership, and Public Relations/Marketing are a part of Board policies presented in the Policy Manual.
C: Nominating, consisting of three Board members, elected by the Board, yearly, shall convene to prepare a slate of officers and Directors for presentation to the membership at the annual meeting. Members of the Nominating Committee shall carry rotating terms as described in the minutes of November 3, 2004 Board meeting.
Section 3: Chairs of all committees may propose activities and submit projects to the Board for approval. Each Committee Chair shall prepare a report for the annual meeting.
Section 4: Ad hoc committees shall be all other committees not defined above. The chair of an ad hoc committee shall have voting privileges on the Board for that topic. Members shall come from the general membership. Each committee shall have a Board Member to be liaison to the Board. Ad hoc committees shall seek advisory help, as needed.
ARTICLE VI: - Meetings.
Section 1: The Association shall have at least one membership meeting a year, in the Spring, on a date determined by the Board. The purpose of the meeting shall be the election of Officers and directors, the presentation of reports, and the transaction of other business. Notice shall be sent to all members at least thirty (30) days in advance. Nominations to the Board may be accepted from the floor, with the previous consent of the candidate.
Section 2: A special meeting of the Association may be called at any time by the President or by seven (7) members of the Board, provided notice has been sent to all members at least five (5) business days in advance.
Section 3: Fifty (50) members of the Association shall constitute a quorum at any regular or special membership meeting.
ARTICLE VII: - Dues.
Section 1: The annual dues shall be due and payable June 30th of each year, for the ensuing twelve (12) months.
Section 2: A change in dues may be voted upon at any regular membership meeting, provided notice has been sent to all members at least fifteen (15) business days in advance.
Section 3: The fiscal year shall be from July 1 through June 30.
ARTICLE VIII: - Parliamentary Authority.
Section 1: The current edition of The Standard Code of Parliamentary Procedure by Alice Sturgis shall serve as the reference guide in cases not specified in the by-laws or in the event of a dispute.
ARTICLE IX: - Conflict of Interest.
Section 1: The Board shall comply with all requirements of RSA 7:19 conflict of interest.
ARTICLE X: - Amendments.
Section 1: These by-laws may be amended at the annual membership meeting by a two/thirds vote of those present and voting, provided written notice of the proposal to amend has been included in the notice of the meeting sent to all members at least thirty (30) business days in advance.
Section 2: Changes in the by-laws become effective immediately after ratification by the membership, at the annual meeting.
ARTICLE XI: - Business Days.
Section 1: Business days shall exclude Saturday, Sunday, and all federal and New Hampshire legal holidays.
Adopted: May 3, 1957
Amended: November 9 1972
Amended: May 12, 1975
Amended: October 25, 1975
Amended: May 13, 1980
Amended: June 16, 1988
Amended: June 9, 1988
Amended: May 9, 1990
Amended: May 25, 1995
Amended: May 31, 2000
Amended: May 29, 2002
Amended: April 2005
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